COMPUTEREASE JOB COST ACCOUNTING SOFTWARE OVERVIEW


Cincinnati-based ComputerEase Inc. was formed after a contractor and CPA combined their knowledge to create construction project management and job cost accounting software. The company's eponymous product, ComputerEase, is a toolset used to facilitate the tasks of many project members, the vendor said.

The Financial Center provides the owner a job summary that includes profit and loss statements, a balance sheet, cash flow, reports and other programs.

For the project manager, the Job Center interface reports an overview on an entire project. It also monitors detailed information such as profitability, cash position, utilities, reports and exceptions.

For payroll, the payroll function of this job cost accounting software updates burden and fringe costs, general ledger, equipment records and billing.

For procurement, the Subcontractor Center provides an inventory and purchase order module that transfers information to and from purchase orders so that inventory and job costing data is up to date.

For accounts receivable there is an application of the same name; this has a billing system that integrates time and materials, contract and AIA data, unit pricing and collections.

The Service Management gives the service manager controls for construction scheduling, work orders and service contract tracking.

Finally, for the equipment manager, the Equipment Center displays machinery information such as hourly costs for maintenance, utilities and usage.

ComputerEase is written in Visual C++ and therefore is compatible with Windows, Microsoft Office and ODBC-complaint report writers, according to the vendor. (ODBC is an open standard for database access that is also known as Open Database Connectivity.) For support, ComputerEase Inc. offers on-demand courses and Web-based educational seminars, the company said.

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PRODUCT DETAILS

BASIC COMPANY INFORMATION
Support Offered:
       On site  
       Web  
       Phone  
Core Product Areas:
       Collaboration / workflow management Yes
       Project management Yes
       Scheduling and resourcing Yes
       Cost estimating  
       Document control / management Yes
       Job cost accounting Yes
Construction Types Supported:
       Commercial Yes
       General Contracting Yes
       Heavy and Highway Yes
       Industrial  
       Mixed Use Yes
       Residential Yes
       Specialty - MEP Yes

PROJECT MANAGEMENT DETAIL
Document Management and Control:
       Log & track plan changes  
       Log & track contracts and contract changes  
       Log & track correspondence, memos, etc.  
       Track submittals  
       Track submittal revisions  
       Submittal additions/changes trigger notifications  
       Scan images  
       Read CAD files  
       Capture / index image files  
       OCR text images  
       Direct links to documents (plans, drawings, contracts, etc.)  
Change Order Management:
       User-defined status codes  
       Ability to consolidate multple requests into single CO  
       Link plans, notes, etc. to change order  
       Historical tracking and commending  
       Change order triggers events such as cost revisions  
       Approval management and tracking  
Calendar Management:
       Schedule integration with Microsoft Outlook  
       Task notifications / updates Yes
Scheduling:
       Critical path management Yes
       Exceptions and alerts Yes
       Cross-project roll-ups Yes
       Cross-project resourcing Yes
       Schedule variances Yes
       Dependencies analysis & management Yes
Resource Management (subs and suppliers):
       Customize standard subcontractor forms  
       Resource costing Yes
       Resource leveling Yes
       Time reporting and approval Yes
       Contractor / vendor contact management Yes
       Vendor performance tracking Yes
Reporting and Analysis:
       Reports sent by email Yes
       Key metrics reports Yes
       Cross-project reporting Yes
       CPM analysis  
       Gantt charts  
       PERT diagrams Yes
Budgeting and Forecasting:
       Earned value analysis Yes
       Track actual costs / expenses to date Yes
       What-if analysis Yes
       Forecast cost-to-complete Yes
       Cash flow forecasting Yes
       Cost / budget variances Yes

JOB COST ACCOUNTING DETAIL
Basic Acounting:
       Accounts payable: Yes
       Accounts receivable Yes
       Billings Yes
       General ledger Yes
       Job costing Yes
       Payroll Yes
Equipment:
       Equipment maintenance Yes
       Equipment / asset management Yes
       Fuel accounting
       Unit price billing Yes
Extended Accounting:
       Cash management Yes
       Change order management Yes
       Fixed assets  
       Proposal management  
       Subs management Yes
       Subs payable Yes
Human Resource and Safety:
       HR / staffing Yes
Integration:
       Estimating interface  
       Project management Yes
       Scheduling Yes
Materials:
       Counter sales  
       Inventory Yes
       Materials management Yes
       Purchasing Yes
Service Management:
       Dispatch  
       Trucking / transport  
       Work orders Yes